Creatively Organized Spaces
Being prepared for the unexpected means having essential documents (and copies of them) in order and easy to find. Some people call these their Vital Documents. Whatever you call them they are really important! I recently learned that 98% of all South Carolina residents have no will! If that’s your situation and you don’t know where to start, let me know and I can guide you in the right direction!
Do you have a disaster and or legacy plan? Wondering if you really need a home inventory? Whether you have one started or have nothing at all read on to learn why you need a home inventory and how to protect your personal property.
Almost all of us need a home inventory, whether we rent or own our homes or businesses. If you have insurance, you need an inventory to prove replacement value. If you are leaving things to family, donation, etc, you also may need an inventory.
Sadly, many people think that because they have insurance, they don’t need to worry about a home inventory. Unfortunately, that’s not true. Insurance doesn’t guarantee you will get replacement value for your property. There are so many irreplaceable things, and all the little stuff really adds up. Having a home inventory will save you a huge potential headache, hours, or worse; pocket expenses lost down the drain. When trying to dig your way out of a disaster, or your family is grieving and trying to determine the value of your estate, this can add stress to an already hard situation. 
When I became a professional organizer, I learned all about the different home inventory systems and tools available. I also helped clients with creating inventory systems both before and after disasters, mostly flooding and some theft. Trust me when I say you don’t want to inventory your stuff after it’s been damaged or try to remember what’s missing! It’s not the insurance company’s responsibility (or your family’s) to know the value of your personal belongings, (and it’s not in their interest to help you with this). If you can’t prove you owned it (meaning tracking down receipts or charges, photos or other documentation), you may lose altogether.
What needs to be inventoried? The quick answer is everything! You are probably thinking this will take ages, and depending on how much detail you want to include, it could be a significant undertaking but really not so bad if you take it step-by-step and room-by-room.
Without an inventory, you could end up with a mess and thousands of dollars in lost assets! In the case of estate planning, your family may be left trying to figure out what is what. Don’t get stuck sorting toilet plungers from kitchen utensils, holiday decor, and more. Document the items in your home, including valuables and everyday items. This inventory should be updated every 2-5 years depending on your circumstances.
I’ve worked extensively on creating inventory for insurance claims and estates. Here’s what you need to know. Photos and videos are your friends! Spreadsheets are super helpful and may prevent you from having to fill out additional information in the event of an insurance claim. But there are other systems out there that are super helpful and can do more for you than just a home inventory.
As the well-known Sheryl Sandberg quote goes, “Done is better than perfect.” So true in the case of an inventory! Just having photos is better than nothing!
A home inventory Checklist can help you to understand what information will be most valuable in the case of an insurance claim. Most insurance companies would like to have the following. The more info you can provide, the more accurate your claim and reimbursement will be. Remember, the more complicated your assets and estate, the more details you will need.
It may not be necessary to have all the information below. Suppose you’re in a disaster situation and realize you don’t have anything. In that case, the short answer is to photograph every wall of every room, even opening cabinets and closets, and take photos of contents by shelf. Take notes on contents to help jog your memory, noting location and a general description. Photograph anything specifically valuable in each room. These photos and notes will prove invaluable if you have to evacuate quickly and lose the property.
Remember, “Done is better than perfect!” What follows is a more detailed guide of what your insurance company might request. Not having all of this does not mean you will not get reimbursed. The more you can provide, the quicker and more smoothly things will move along.
Home Zada is one of the most comprehensive home management tools out there and does everything from home maintenance reminders to home inventory. If you’re on the serious side of protecting your valuable assets, I can’t recommend a better way to manage it all in one place! This is a cloud-based option so you won’t lose it if you lose your computer!
Another great comprehensive but inexpensive system is Liberty Street Home Manage software (also cloud-based). It’s under $40 and allows you to enter all the important documentation and photos for all your assets (at multiple locations).
Several insurance companies have their systems, so ask your insurance agent what they offer! It will probably be free and give them everything needed if you ever have to make a claim.
Home Contents is a UK Based app that makes home inventory a snap with your digital camera in-phone. And finally, in the app department, My Stuff has several free and paid options with great features for adding items to folders, tagging, etc for easier sorting and organizing.
If you prefer to stick with a spreadsheet-style inventory, just do a quick search for Home Inventory Checklist to find quite a few good options for free. Most of these templates you can download and use on your computer/device.
Spreadsheet systems (I’ve used comprehensively with insurance agents to recover contents lost) can be clunky, and it’s difficult to see photos of items with their descriptions quickly. Another drawback is that unless you back up your computer or device, you risk losing your inventory (photos and checklist) and your contents in case of a disaster!
If a home inventory for disaster or estate planning is something you want help setting up, let me know, and I’d be glad to assist!
No matter what system you choose, I hope you make a plan, schedule it on your calendar, and start your home inventory today!
No matter where you live, it’s practically impossible to ignore and vital to prepare for natural disasters! With the change in our climate, especially if you live along the coastlines, it pays to get organized, ‘Just in Case’ there’s a natural disaster!
Do you have a plan i, know your evacuation route, and have supplies ready?
Our homes have become so much more for each of us over the past year! If you struggle with clutter or not able to create sanctuary spaces for yourself to retreat to please use the tips and guidance of this four-week challenge and jump in at any time. Do as much as or as little as your life needs.
This challenge focuses on clearing the spaces in our home that collect clutter. Each week or segment tackles the clutter in the corners, on the surfaces, and hiding behind closed doors.
Week 1: Sweep the surfaces
Week 2: Clear cabinets & closets
Week 3: Deep clean drawers
Week 4: Box & Bin binge
Clutter collects where items don’t have a permanent home. Horizontal surfaces can be a major source of clutter collection for so many people. They just seem to fill up moments after they are cleared. Know yourself and your family/household members. Are you “Pilers”? If so, identify what lands on those surfaces and find ways to relocate them or collect them neatly. For surfaces that collect the same clutter over and over, create containers for spare change, loose papers, hooks for keys, masks, and other everyday items. Give everything on every surface a home and get in the practice-AKA-Habit of daily, and weekly maintenance to keep things in order.
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Each day this week, pick a room or a category and systematically weed out the clutter, collecting it in bags or boxes to be donated, sold, or given away. Think about these spaces that contain kids’ clothes, your clothes, the kitchen pantry, and cabinets in the kitchen, laundry, and bathrooms! Remember that clutter collects where items don’t have a permanent home. These hidden spaces are the storage workhorses of our homes and need to be regularly maintained so that they don’t get clogged up. Remember the one-in-one-out rule to help keep a handle on the everyday items that live in these spaces.
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Most of us have drawers in almost every room with lots of space for hidden clutter.
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Each day this week, systematically weed out the clutter, collecting it in bags or boxes to be donated, sold, or given away. It’s time to tackle the kitchen drawers *including everyone’s favorite #junkdrawer, bathroom drawers, file cabinet drawers (purge those papers each year), and sock drawers to name a few.
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Like past weeks, pick a category (papers, clothing accessories, kitchen items, etc) and work through each one systematically purging. Kids and other household members can help, assign a drawer, and dive in!
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These are great places to store things that we need to keep but don’t want to see, BUT, for some people that’s out of sight is out of mind. When things get tucked away for long periods, we forget about them & which means we probably don’t need it! It’s time to tackle them! Think about where you have things in bins & decide which ones need to be sorted through. Some baskets & bins get used regularly, those might need a quick review. It’s the stuff in deep storage that can become a hidden burden. It might be the right time to let that clutter go!
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Each day this week, systematically weed out the clutter, collecting it in bags or boxes to be donated, sold, or given away.
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Like the past 3 weeks, pick a category or space (papers, clothing accessories, kitchen items, etc) and work through each systematically purging. Kids and other household members can help, assign a bin, and dive in!
Decluttering & having space to keep what you need in convenient, easy to access storage is one major step in that direction!
Any time is the best time to start! It doesn’t have to happen room by room. You can start creating sanctuary in a drawer, a closet, or a box by decluttering storage spaces all around your home.
As you find ease in these spaces & with the process of decluttering, make it a regular part of your daily, weekly, monthly, quarterly home maintenance schedule.
Maintaining the clutter is a part of life! Begin the process before clutter comes into your home. I hope this will be a year with more sanctuary & less clutter in all your spaces.
What is the most frightening space in your home? I’ll bet it is a closet of some kind, the place where the detritus of modern living has accumulated and grown neglected. Whatever else might be growing there is not to be ignored either. Wallace and I don’t have a garage, which I describe as the American ultra-closet for many people. Instead of renting a storage locker, many homeowners have co-opted the “extra” space taken up by the second car and dedicated it to barbeque grills, canoes, roof racks, children’s playthings, freezers, adult playthings, infrequently used tools, unfinished projects, unpacked moving boxes, wedding presents and generally redundant or bulky items that are rarely called into service, such as the trailer for the float you build for the July fourth community parade and that you don’t want to get rusty in the driveway.
Somewhere you have probably got a closet dedicated to similar use: housing family movies or slides with their projectors, sports equipment, never used vacuum cleaner attachments, orphaned framed art and bric-a-brac including that fondue set with all the skewers still in its box. There is nothing sentimental about fondue unless you enjoyed it on your honeymoon in Quebec, a lovely city.
Your reluctance to tackle the closet cleanup is not uncommon. Everyone has it and, besides, what are you going to do with all that stuff once it is sorted out? A pile in the hall is no different than one in the closet and re-distribution is a temporary solution. You have to agree with your partner to accomplish this cleanup because there may be items precious to one of you that deserve special consideration. Woeful is the partner who sends the varsity letter jacket to the second hand store without permission. Blessed is the organizer who seeks approval before, during or after a closet purge. Hoarding is another matter altogether and there is probably no agreement available to assuage the concerns of that pathology.
Supposing that you are operating as one coordinated force on this, then there is a happy avenue for de-accessioning, as the museums call it. The yard/garage sale is by far the most satisfactory because, not only do you enjoy seeing people appreciate your stuff, they actually pay you for it. It is amazing always to see the cheery buyers sifting through the crockery, books, art and cast-off furniture, ever on the lookout for treasures overlooked by the rest of the world. It is somehow satisfying to see these burdens taken on by others as if they are financial Samaritans. And best of all, the many charitable second hand stores have liberalized their acceptance policies so you are able to load up most of the failed sales and freight them over for receipt, thereby putting many disadvantaged people to work in furthering the life of these goods. That is a win-win with a tax deduction to boot!
Kisses, Celeste
Thank you Celeste! Your practical tips and lighthearted attitude will help us all laugh at our clutter conundrums no doubt!
*If you would like to hear more from Celeste please contact me. I’m sure she would be delighted to learn of your enthusiasm and I’m happy to pass your message along as well as ask her to join us again with more fun and lighthearted posts!
Spring fever and the extra hour of daylight spur many of us onto spring cleaning, especially right now while we are spending more time at home! We are still in the height of Spring Cleaning frenzy so if you haven’t yet tackled the closets, there’s still plenty of time before the heat of the summer and seasonal vacations and kids summer breaks are upon us!
It’s been a challenging year and allowing ourselves to plan for the future still doesn’t quite feel natural. So for those of us use to planning, this state of uncertainty feels uncomfortable and possibly even scary. Yet, there are a lot of different ways to plan for the unknown. One way is to envision where you are headed. This type of planning is less rigid than sitting down with a calendar and deciding on goals, penciling in when you want to achieve them, and mapping out how to get there. A vision board is a wholly different kind of map.
Over the past five years, I’ve led quite a few vision board workshops at conferences, meetings, and art studio’s, one thing they always have in common, they are so much fun and unexpectedly powerful! Everyone from Oprah and Ellen to life coaches and artists uses vision boards as a creative tool to help gain clarity on setting intentions and goals. Have you created a vision board before?
When I create a vision board and lead a workshop I begin with helping you get clear about what you want to see happen in your life. Our imagination gets lazy and when that happens we sell our-self short of amazing possibilities! Imagine bigger, brighter, easier outcomes that are more joyful! Imagination is a muscle that requires regular exercise.
Think of making a vision board as a fun workout for your imagination!
The process of creating a vision board is a powerful tool for setting our intention and creatively visualizing that outcome. For some of us, these might be “goals.” For others, it might be an “intention” or a “feeling.” Through words and images, we can map our vision. This process helps us find clarity about what we are creating in our day-to-day lives through the choices we make. Our vision boards become a powerful touchstone to bring us back to our intentions when we feel we are off course or unclear.
When we get stuck or overwhelmed in the process of working through change in our lives, it can be refreshing to get out of our thinking mind and into our creative body. By asking ourselves what we want things to look like and how we want to feel, we embrace and tap into our creative connection with the universe, god, whatever that might mean to each of us.
So I am offering an online vision board workshop on Sunday, December 27th from 1-5 pm EST. It’s a pay what you can and I am inviting the first 12 people who sign up (here) to join me. If you can pay something (suggested $26), great but it’s not required. I want to see more powerful positivity manifested in 2021, this is my small contribution.
Even if you can’t join this time, I will offer the workshop again online soon. For those of you who want to do this on your own, the following instructions will get you going!
STEP 1: Gather : Flip through magazines and cut images and words that “speak to you”. Collect anything that delights or calls to you and have fun with the process.
STEP 2: Sort : If you run out of magazines or feel like you have “enough” begin to sort through setting things aside into three piles:
KEEP/LOVE!-These images and words feel right, bring you joy, you feel connected and they make your “heart sing”- trust your intuition.
MAYBE-These have an element that has attracted you but don’t quite excite you as others.
DISCARD- on second thought, something doesn’t feel quite right about these, it’s okay to put them away for later.
STEP 3: Arrange : Group images and words together as you begin to place them on your board. As you do this, you’ll get a sense of how the board should be laid out. You can follow a more aesthetic look or go about this in a random manner, there’s no right or wrong!
STEP 4: Attach : After you’ve arranged all the items in a way that works for you, paste everything onto the board. Take your time, attach smaller pieces to larger, think in layers.
STEP 5: Display : Hang your Vision Board in a prominent place where you’ll see it regularly, like the laundry room a closet, or inside a door.
The vision board process can help us find clarity and communicate our ideas in an effortless and creative way by tapping into our intentiohns, dreams, and envisioning them. The process doesn’t have to be exact or precise to work either! We can manifest how we want to feel, where we want to live or what we want our days to include. Vision boards can work in many areas of our life. I keep a small sketchbook that I create two-page spreads based on categories I dream about such as love relationships, home, travel (on hold for now;) and more.
Please give this a try and share your results with me if you like! Email me photo’s of your vision board or share via social media with #hkpscreativevisioning
An honest approach toward facing our fears can be one of our highest acts of self-kindness. What other actions define kindness for you? One way I’ve experimented is through cultivating the art of boredom as an act of self-kindness because I don’t usually allow myself time to “be lazy” or JUST BE. Freedom is kindness. To sit in a chair or lay on the ground and daydream, watch the birds, observe the world as it “passes by”! During this time of COVID, I’ve allowed myself space and time to cultivate this with less guilt. Non-Judgement is Kindness. The world is not really passing, I’m just playing the observer role, which removes me from having to judge, think, solve problems, or change anything…I get to be and that is one of the greatest acts of self-kindness we can gift ourselves, especially right now.
When we feel love and kindness toward others, it not only makes others feel loved and cared for, but it helps us also to develop inner happiness and peace.- Dalai Lama
Many a movie and catchphrase have been coined around the idea that Kindness counts, but especially lately, I think we are jaded and might consider these phrases cliche-which of course they are-while they also remain true. I’ve been thinking a lot about what kindness and happiness mean and how they are different from culture to culture.
For some cynics, the pursuit of happiness or random acts of kindness don’t really mean anything or make a big difference to the world. I would argue that the butterfly effect* of our actions ripples out from one person to an unknown degree. Our definitions of kindness don’t have to be in lockstep for us to agree that kindness counts.
I love how writer Savala Trepczysnki (she/her) invites us to create what she calls a ‘dignity practice‘, which she describes as a process of setting boundaries around certain behaviors or actions as a way of honoring ourselves and our boundaries. Boundaries are kindness. This practice is a courageous act of self-kindness, one we should not take lightly or sugar coat!
Haven’t you ever had a really crappy day and someone just gave you the most genuine smile, held a door for you, or gave you a small compliment that really changed your attitude for a moment or even for the rest of the day?
We have all experienced the power of kindness to uplift, make us feel calmer, less anxious, happier, and more loving.
I hope you will consider how you can cultivate kind actions to uplift your wellness and that of others.
*I’m endlessly coming across chaos theory and wonder if this has something to do with my need to find order in the chaos of the world.
More than once, I’ve walked into clients who were nearly in tears or having a meltdown over their kid’s rooms and stuff everywhere. This can be utterly frustrating, especially with most of us at home, almost all the time right now, living, working, eating, schooling together! Kids and their stuff, their messy rooms, and their over-bulging closets and drawers filled with way more clothes than needed can create the perfect storm for overwhelm and overreacting. Sadly what can often happen is parents beat themselves up, thinking “this is my fault, I let them have all these things and I don’t have the time and energy to manage it all!” No, No, No, it’s not all your fault!
I’m thrilled to work with parents who want to model and teach their kids how to manage the stuff overload. This is not just a problem for parents and kids, it’s something we all are dealing with to some degree or another.
Today, we will tackle one category of stuff that tends to make a lot of work for all of us, our clothes! There are strategies for parents and kids to help make it easier to choose what to wear. A kids capsule wardrobe can help reduce decision fatigue, save money, and the time it takes to get ready in the morning.
Here’s a step by step plan which works best when you can involve your kids, even the little one’s can have a strong opinion about the process!
Start with clean laundry that’s been sorted, and purged in each kid’s room which will give you a wardrobe to “Shop” from. The process isn’t that different than any other organizing one, where donations, trash, and items to keep are sorted into categories. The main thing to do differently is to create a simple and easy kids wardrobe for them to look through and purge further. Count how many items in each category of clothing they have and established some guidelines for what seems reasonable for them to pick their favorites from.
Create a Kids Capsule Wardrobe in 5 easy steps:
1. Clean all the clothes and gather in one place.
2. Sort and eliminate any that are not in good shape, don’t fit, or are impractical.
3. Look at the overall colors, styles your kids gravitate towards, and start gathering them into categories eliminating duplicates and oddballs that don’t fit with the scheme.
4. Put clothes away, hanging, and folding. You might want to try the Kon-Marie method of folding (Tee-shirt video here) or use a folding board. Arranged by category (shirts, pants, shorts, etc) and color to make it easier to mix and match outfits.
To make this work you may need to fill in some pieces if you find wardrobe gaps. Now you have the makings for a funky, fun, and easy mix and match wardrobe system! This could be a great way to simplify your kid’s wardrobe and from there, the closet’s and clothes storage might be a little easier!
Here is a general idea of what categories you might find helpful and how many of each item seems appropriate, some of these might differ for your kids:
If your kids go to a private school or wear uniforms, that will be a separate category but manage the number of each style needed. They may also be very involved in sports and have a lot of gear, so count that as another category and keep the number of items per sport manageable.
These guidelines should help you create a basic and easy kids capsule wardrobe. These categories and quantities are a starting point for you and your kids if you think it’s still too much then whittle it down further. Less is more when it comes to maintaining an easy kids wardrobe, especially when kids grow quickly and tend to need things replaced more frequently than adults. Have fun and maybe this will inspire you to create a capsule wardrobe of your own!
This year, in particular, transitioning to or back to college might feel particularly overwhelming for both in-person and online classes. There is a lot that has changed over the past year but keeping organized is a strategy that will help improve study skills, lifestyle habits, and time management. These skills become more important the more we have at stake and college is a time where we are asked to juggle building new relationships, living independently or with new extended families, and building knowledge. Any of these on their own is a considerable undertaking, so approaching this transition should be undertaken with a good dose of strategy, support from people who care about you and want to see you succeed and a large heaping of self-care. If you’re feeling overwhelmed already, break it down into smaller manageable tasks and be mindful of your emotions! It’s a big change in the midst of an already crazy world, so don’t dismiss how you feel!
The intention of this post is to share some helpful strategies for getting and staying organized for both new and returning students. Some of you may have eagerly planned, shopped and packed over the summer and are settling in or getting ready to. There are still lots of folks preparing for the new school year, either in dorms or online. No matter where you are taking classes (in person, online), these Essential Organizing tips will help you get a handle on planning for and transitioning into this experience!
By now you should probably have the school year calendar and have a target date for the start of classes and moving to campus. The following categories as they relate to routines and schedules can help make this a more mindful transition for life schedules and productivity.
This is always a big part of school preparation. If you need to order equipment, uniforms, supplies, books, etc you may already be in the process of doing so. If your state (or the one the college is in) has a Tax Free Weekend (usually in August), plan accordingly so you can make major purchases over that weekend.
These are great resources to have on hand and will be helpful for a variety of uses in the dorm. I’ve created an Amazon Shopping list with suggested items here.
There are a ton of great resources and lists over on Pinterest, so I won’t recreate them but here are general packing categories. It’s best to wait on things like a mini-fridge, microwave, dishes (other than a cup/mug, plate and one set of silverware), Iron/Board (unless fashion is your thing!), vacuum (maybe a dustbuster and mini broom), TV and Printer. These are all things that others or the school will have. Besides, you might not need it at all or you can get them later.
This is a lot of info in one place! I hope these Off to College Essential Organizing Tips will help prepare for schedule and lifestyle changes, supplies, and shopping, and finally packing before this next adventure begins!