Productivity Archives

Taking Time Out for Productivity

September 7, 2017 by Heather Filed Under: Inspiration & Education, Productivity, Systems & Techniques, Wellness & Mindset Leave a Comment

I’m returning today for a quick check in because Taking Time Out for Productivity-for the SAKE of Productivity-has been on my mind lately. I’m working on incorporating small breaks into my daily practice and scheduling these into my days. This is one small way we can give ourselves a little self-love and take care of ourselves in a more nurturing and intentional way.

Time Out for Productivity can be an effective strategy in our daily lives to combat boredom, distraction, stress and a lack of inspiration!

Many experts agree on different methods of time out or scheduled boredom as some call it. The idea is to give yourself the space and time to breath, think or allow your mind to wander, to dream so that when you are deeply entrenched in a project you don’t get so easily distracted by all those “shiny objects”, whether they be emails, social media, politics/news, the kids, co-workers chatting in the next cubbie etc…

Time out can become a daily practice, stop once an hour if you work at your computer and get a drink, go to the bathroom, step outside or whatever. Come back refreshed and ready to focus again.

Once a day schedule a 10-15 min break to DO NOTHING! It’s a practice of mindfulness, daydreaming or even meditation.

Taking Time Out for Productivity and allow your mind to wander freely so that when you need it to stay focused it’s a little more cooperative.

This scheduled boredom can be sitting in a chair, lying down or however you are comfortable but you should be in a place where others will not disturb you (including phone’s, kids, pets or co-workers).

I’ve been working on incorporating both of these practices into my daily habits. Working from home required a great deal of discipline but I’m finding that these scheduled breaks really help me stay on task and focused when I really need to crank something out.

Do you schedule breaks or time out for yourself in your daily practices?

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A Household Binder can be a portable command center

August 18, 2017 by Heather Filed Under: Kids & Family Organizing, Organize, Organizing Projects, Paper management, Productivity, Systems & Techniques, Tips & Resources 1 Comment

Using a household binder is a great way to keep lots of miscellaneous and commonly referenced loose papers in one place. It can be used anywhere you need, taken with you from room to room (or when you leave home) and is an easy way share information with babysitters, family members etc.

What to Include in your Household Binder

Emergency contacts such as doctors, family members and neighbors.
Vital household information-wifi code, alarm and utility company info etc.
Important personal and medical information such as allergies and medications
Schedules including school year, holiday’s, sports and after school activities etc
Invitations
Takeout food menu’s
Meal Planning
Grocery lists
To Do list
Action items-bills to be paid
Chore charts/Goal Charts etc
Pet Info
House Rules (for guests etc)

How to Set up your household binder

Gather supplies including binder, clear sheet protectors, section dividers with tabs, labels (label maker) & markers , pens or pencils
Print blank forms for any of the information above
Type out or hand write contact info, personal /household info
Gather menu’s, mail, lists, invitations and schedules
Create sections for Contact &/or Emergency Information, household member, Schedules, Chore charts, pet info. meals, To-Do etc.

This is a great system for households that don’t’ have a lot of space for a command center but it can also be used along with a more “Visual” command center.

The muddy river metaphor

July 9, 2017 by Heather Filed Under: Organize, Productivity, Tips & Resources, Wellness & Mindset Leave a Comment

I was recently reading one of my favorite authors, Mark Nepo, as he described lack of clarity as a muddy river. The muddy river is a helpful metaphor to illustrate how clutter can run through our minds, our homes and our business. Standing in a muddy river, everything seem so unclear, which can cloud our actions and decisions.

When you’re stuck in a muddy river and unclear how to move forward, find stillness.

Our vision, inspiration and flow of life become clouded when we are unclear about the stuff that surrounds us in our homes and lives. Like a fast running current, we can’t see the bottom. The silt and rushing waters make it virtually impossible to find our ground. When we are uncertain we can become stuck!

I might risk dipping my toe into the running waters, right on the edge, while feeling safe from the vantage of the shore. Stop and take it in. Inch by inch trust your feelings, and sensations. Act based feelings rather than making decisions based on external forces.

[bctt tweet=”Our feelings are our most trustworthy guide as we move through the process of letting go” username=”hkpowerstudio”] (of clutter, of grief, of old patterns).

How do we get unstuck? By learning to trust our feelings. It doesn’t always come naturally. Our culture teaches us to lead with thought, not feeling! This is when it’s most important to stop, cut through the thoughts. Pay attention to what is underlying and recognize how we feel.

When we pick up a sentimental item, can we identify the feeling that object evokes? Is it joy, bitterness, saddness, or nostalgia? Does it evoke memories; good-bad or mixed? It’s important to invite and honor how we feel about our stuff. By doing so, we can take honest action in the decisions we make about keeping or getting rid of stuff.

The muddy river metaphor as tool…

Setting our intention is a helpful tool when we begin to make decisions about releasing clutter. Once we are more in tune with our feelings we can decide how we want space to feel. We create that space and those feelings by making decisions and only allowing what evokes those feeling into our space.

Setting an intention is as simple as deciding and acting from a place of alignment!

The process of getting clear about your clutter might proceed something like this:

Go into a clutter filled space with a journal or piece of paper to take notes.
Sit in the space for about 5-10 minutes and notes how the space feels. What emotions come up?
Pick up objects and invite a response based on how you feel. This is like testing the waters. Some people are physically impacted by touching items, others are more visual. It’s good to try both and take notes on how yoyu respond.
Decide how you WANT to feel in the space. Write down these feelings and set an intention to create that feeling!
Begin the process of clearing objects and clutter that are not in alignment with your intentions and how you want to feel.

Use the muddy river metaphor to help you gain clarity in your decision making process. When we understand how clutter makes us feel, we can act on decision making from a place of intention. We then create a space that reflects the feelings we want rather than being stuck with what we have unintentionally created by indecision.

If you’re feeling overwhelmed or not sure where to begin and need some guidance with this process, please email me to schedule a call so we can talk more about how I can help.

In the meantime you might want to check out my Clutter Action Plan!

Your Moving Guide to Uproot With Ease

May 16, 2017 by Heather Filed Under: Move Management, Organize, Productivity, Systems & Techniques, Tips & Resources Leave a Comment

Moving can be one of the most exciting events in your life. New city (or just a new zipcode), new terrain, new people – for many the perfect way to hit reset on life. But that free spirit mentality only lasts so long once confronted with the realities of moving. Then comes the stressors of a new job, finding a place to live, new social circles, not to mention the move itself. Moving is considered one of the top stress activities in life but with this quick guide we hope to help make moving a breeze.

Are you flying, driving, shipping or towing your belongings? As the to-do’s pile up, the dollar signs follow, but armed with the right tips you can avoid some unforeseen hiccups on the road.

Uproot with Ease, Your Guide to Make Moving a Breeze

Location, Location, Location
– Moving on a whim? Do your research. How does the cost of living compare? Job market? Weather? These characteristics will all factor into your overall happiness post-move.
– No car? Check out the new city’s walkability score and how effective their public transit systems are first.
– Yes car? If the climate is different where you are headed you may need to make some adjustments to your vehicle such as all-season or snow tires. It is also worth taking note of parking. While many cities may offer street parking, some may require you pay for a garage.
– Weather change? While your instinct may be to layer up for cold weather or pare down for warmer climates ahead of time, it may be worth it to wait. Unless your are headed from 80 and sunny to 10 and snowy, scope out what residents are actually wearing. That born and bred neighbor will likely be able to give you better advice than a weather forecast.

The Long Haul
– Driving? Plan your route, and a backup, ahead of time. If your travel time amounts to multiple days pinpoint where you would like to stop and stay. Try to avoid big cities during heavy traffic times and trade off drivers if possible. Also remember, it’s a road trip! Maybe you can check out some landmarks or the largest ball of yarn en route!
– Towing? Consider your options. There are many different moving services providers today including U-Haul, Budget, etc. Companies offer multiple sizes in vehicles from minivans to mac trucks, but check to see if your nearest location offers the size you have in mind, and if they allow you to drop off the vehicle at a sister location.
– Shipping? When you consider the cost of a rental, gas, and hotel stays for some moves, shipping your belongings may make more sense. Companies like Pods and U-Haul offer such services which can include storage and the option of them packing the unit for you.

New Digs
– Renting? If Craigslist is your go-to consider additional sources like Trulia, Apartments.com, as well as local realty companies. Many real estate companies include lists of available properties, but call and find out if there are others soon to be available that are not showing on the site. Also inquire as to whether maintenance is performed between tenants, what is expected in terms of personal maintenance, can Fido come, and what may or may not be included in the rent price, i.e. electric, water, etc.
– Brand new? Explore the different neighborhoods, preferably during a trip pre-move. Does the social scene cater to young adults or established families? How convenient are things like laundry, groceries, etc?
– Downsizing? Do a purge before the move. Donate any clothing, kitchenwares, furniture that either won’t fit or won’t belong. Chances are you will be doing another overhaul post-move.

Getting Social
– Exercise? Join a local yoga studio or fitness club. Running and cycling meet ups are not only a great way to meet people, but also to explore your new home. Use the MINDBODY App or head over to the local recreation center to find activities near you.
– Networking? Whether it’s through a social-based platform like Meetup or a local “young professionals” group, there are a number of online sources to network in a social or business setting. Two personal favorites are Meet My Dog and Supper Club.
– Lend a hand? Volunteering will not only give you all those positive feels, but getting out in the community will help you learn more about the city and its residents. Not sure where to go? Volunteer Match can help with that.

Most importantly, keep an open mind. Living in a new place gives us the opportunity to learn more about ourselves and this great, big world we live in. Don’t let the burden of packing and hauling and unpacking cast a shadow over the new people you will meet and experiences you will have. Plan ahead and take the plunge!

Trying to cram in as much as you can…

April 13, 2017 by Heather Filed Under: Art, Art & Design, Inspiration & Education, Productivity, Wellness & Mindset Leave a Comment

We all have more ideas, hobbies, dreams and wishes than we may realistically ever be able to achieve. Though if your like me your trying to cram in as much as you can! In the past week I’ve taken some time off of work to do something I always love to do at this time of year, garden and garden related volunteering (I’m a Master Gardener!).

I value the freedom and flexibility of owning my own business so that I can shift gears when I need to and escape to pursue a passion or hobby that may not be related to Organizing or even my Art! But we creative’s can be very tempted by bright shiny objects, new ideas, new materials, the latest gadgets and tools…and they don’t necessarily help us execute our creative ideas in a more fulfilling way.

Sometimes, more is just a big distraction and excuse to not get to work on our own making and art.

I am totally guilty of this as my brand new sewing machine sits in my studio barely used and a warp is on my loom, only barely begun with a new weaving project. There are also times when stepping away from what we work on daily to “Take a Beauty Break” (as my friend Lisa would say), is a great way to reset the soul and give us clarity and focus again!

I’m not suggesting that we should not ‘invest’ in new tools and materials when we need them but as any gardener, quilter or knitter knows, sometimes you have to use up the stash before buying more!

Casting our ideas and creative focus in too many directions can leave us scattered.

Having too many creative pursuits, ideas and materials around us can be a distraction. A tip I often suggest is to pack up one or more different materials (supplies) and put them away for awhile (a few months or longer). Allow yourself to focus on one or two burning creative ideas! If your a writer, you can collect thoughts for future writings into a “NEXT” folder (the suggestion of a great PR person I recently met). If you find that you are not called back to these supplies, then donate them, sell them or give them to a friend. They may be just the inspiration someone else needs to set their ideas on fire!

By setting some of our ideas and creative pursuits aside, we make space to focus on what we really want to be creating. We distill our creative energy to be more potent and concentrated. Have you ever had to say no to some of your creative ideas for awhile in order to focus on your current creative direction?

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