Unraveling Courage

January 18, 2025 by Heather Filed Under: Creative process, Inspiration & Education, Planning & Goals, Productivity, Wellness & Mindset 2 Comments

Happy 2025! I have been unraveling words over the past few weeks. These days, when greeting people right after New Year, I find it’s not uncommon to exchange “words.” Selecting a word for the year (WOTY) or One Little Word (OLW-Ali Edwards) has become common practice! Susannah Conway (a photographer and creative soulmate) offers a free workbook and workshops. Many others are offering community support to establish or continue this practice. I began this practice in 2011, a year with much uncertainty. I had left my corporate career as a textile designer feeling insecure and excited about my future. I began by setting an intention for my year by selecting a word; that year, I needed clarity. By the end of the year, I had launched my business, firmly stepped away from my corporate career, and permitted myself to transform as things came into focus. The results of selecting a word were powerful, and the practice has stayed with me all these years!

My previous words over the past DECADE of selecting a WOTY.

2011: CLARITY
2012: SOAR
2013: RADIANT
2014: PLAY
2015: CHOICE
2016: HARMONY
2017: ACCEPTANCE
2018: FEARLESS
2019: INTENTION
2020: INTEGRATION
2021: POSSIBILITY
2022: HOPE
2023: DELIGHT
2024: COMPASSION

I love how they connect and flow into one another.

My word for 2025 is COURAGE.

With so many intense things happening in America and the world, from politics to natural disasters, it already feels fitting. Everything feels like a big tangled ball of scary unknown outcomes (that’s life, right?!). Unraveling courage of those messy feelings is what the process feels like for me. We can all use a little (or a lot) courage to help us navigate life’s challenges. My method of selecting a word for the year combines reflecting on the past year’s lessons and what I’ve taken away from my previous year’s words.

Word Cloud of Courage and its synonyms created with Scapple.

Last year, compassion (for self and others) taught me how to surrender, open my heart as a lifelong practice, and act in a manner that includes kindness and healthy boundaries. I went into the year feeling like I was not always very compassionate. My work with compassion is not done. Each year, when I focus on a word, I begin a lifelong exploration of my relationship to that feeling, emotion, or action. There have been times when I felt ashamed for not being more compassionate towards myself or someone else. Sometimes, it’s a conflicting choice, and it can feel like you are turning your back on another person to act compassionately towards yourself. I believe that ultimately when we learn to treat ourselves with compassion, we can better give that compassion back as a gift to others. As I reflected on these lessons, courage emerged as my word, primarily because it’s how I want to feel and act. There is a lot of fear out there right now, and I do not want to live in fear. Facing our fears takes courage. Choosing to turn toward what frightens me feels vitally important. As you can see below in the word cloud, looking at the synonyms helps me understand if a word is right for me.

In 2018, my word was Fearless or an absence of fear. Courage is slightly different. The implications are that we act despite our fears, facing them head-on. Despite our worries, facing something we are afraid of requires vulnerability; it may require asking for help, stepping outside our comfort zone, collaborating with others, and being brave and adventurous. Some acts of courage require us to stretch our boundaries, expand our horizons, and push the limits of what we think we can do. I’m starting by tackling a few tasks that I’ve put on hold or been procrastinating on that have to do with disaster and legacy planning (it’s never too early to begin planning for what ifs and absolutelys).

I’m ready for some of that! I’m feeling the need (as I mentioned above) for courage in my personal life, how I interact within the community, and in my business (as I step more boldly into my role as an appraiser). I use a vision board to mind map and visualize what courage might look life in my own life. It reflects actions, feelings, and how I imagine bringing my word into my daily life. On the vision board above, courage looks fun and playful, not like a scary monster. That is how I’m approaching courage in 2025. I would love your thoughts on the Word of the Year (WOTY) process. Please comment on this post to let me know your word (s).

How to Reflect, Review, and Reboot for the New Year

January 2, 2025 by Heather Filed Under: Organize, Planning & Goals, Productivity, Systems & Techniques, Tips & Resources Leave a Comment

As the new year begins, it’s the perfect time to pause, reflect, and reboot for the New Year with renewed organizational habits. Could your time management be improved? Does your home need decluttering?

No matter your organizational goals or habits, there’s always value in reviewing what worked well — and what didn’t. You can build on those successes by understanding the systems and strategies that supported you and continue improving. On the flip side, you can set intentions for improvement in the coming year by acknowledging the areas that fell short. All this reflection has you in good company!

Organization is one of the top New Year’s resolutions, goals, and intention-setting practices for the new year (every year). Because of this, many of us (organizers) in the trade refer to January as GO (Get Organized) Month. For anyone new here, hello and welcome! I have been a member of the National Association for Organizing and Productivity Professionals (NAPO) since I began my business in 2011. So, I’ve seen my share of New Year’s organizing resolutions! If the steps below don’t feel like enough, please reach out for support from a friend or a professional organizer like me!

Let’s dive into this process to help you Reboot for the New Year.

Step 1: Celebrate Your Wins

We’re quick to focus on what didn’t go well, but reflecting on what did is just as important. Take out a notebook or open a fresh document and ask yourself the following:

What organizational strategies or tools consistently worked for you this year?
- Did a specific planner, app, or routine help keep you on track?
When did you feel most in control of your schedule and environment?
- Perhaps you decluttered a tidy space or implemented a morning routine that set the tone for productive days.
What habits brought you joy or reduced stress?
- Maybe meal prepping on Sundays made weeknights less chaotic, or setting reminders for self-care helped you stay balanced.

Remember—be kind to yourself! We’re looking for progress, not perfection. Small improvements are something to celebrate because we can build on their knowledge. For example, maybe you hung a hook for your keys, and now you always know where to find them, whereas you used to scramble to find them daily. How can we apply that principle to other spaces?

But before we move to the next step, please take a moment to appreciate the effort you put into your successes. These wins will serve as the foundation for building even better systems.

Step 2: Acknowledge Your Challenges

Now, it’s time to turn to the areas that didn’t go as planned. Remember, this isn’t about self-criticism—it’s about growth. Reflect on these questions:

What organizational habits or tools didn’t serve you well?
- Maybe you bought a planner you barely used or tried an app that didn’t fit your style.
When did you feel overwhelmed or disorganized?
- Were there specific times of the year or types of tasks that felt particularly challenging?
What habits or systems added stress instead of alleviating it?
- Perhaps you overcommitted to too many responsibilities or struggled to maintain a tidy workspace.

Be honest and compassionate with yourself. Identifying these areas isn’t about finding fault; it’s about pinpointing opportunities for improvement.

Step 3: Consider the Lessons

With your wins and challenges laid out, look for patterns and insights. Consider these:

What made the successful strategies work?
- If your meal prep habit stuck, was it because you kept it simple or enjoyed the results?
What hindered the less successful systems?
- If you didn’t use a planner, was it too complex, or did you forget to keep it handy?
How can you adjust your approach moving forward?
- You might want to try a different app, simplify your routines, or involve others in your organizational efforts.

This analysis will help refine your systems, ensuring they align with your lifestyle and needs.

Step 4: Set Intentions for the Year Ahead

With clarity on what worked and what didn’t, you’re ready to set intentions for the coming year. Intentions differ from resolutions; they’re more about guiding principles than rigid goals. Here are some examples:

For Time Management:
- “I intend to honor my schedule while leaving room for flexibility.”
For Physical Organization:
- “I intend to maintain a clutter-free workspace that inspires productivity.”
For Emotional Well-being:
- “I intend to prioritize systems that reduce stress and create balance in my life.”

Write down your intentions and keep them somewhere visible. They will serve as gentle reminders of the direction you want to take.

Remember to start small and be realistic. You can always add more later. Building momentum feels much better than falling short of your lofty intentions.

Step 5: Create a Plan of Action

Intentions are powerful but even more effective when paired with action steps.

For each intention, brainstorm practical ways to bring it to life. For example:

If you intend to “streamline my morning routine,” you might:
- Lay out clothes the night before.
- Prep breakfast ingredients ahead of time.
- Use an app to organize your daily priorities.
If you intend to “stay on top of household tasks,” you could:
- Implement a simple weekly cleaning schedule.
- Delegate chores to family members.
- Set up automatic reminders for recurring tasks.

Start small, focusing on one or two intentions at a time, and build from there.

Step 6: Celebrate Progress Along the Way

Finally, remember that lasting change takes time and doesn’t happen overnight when trying to improve habits we’ve had for decades!

As you implement your new systems and habits, celebrate your progress, no matter how small. Each step forward is a win, and recognizing that will keep you motivated.

Cheers to the New Year!

Reflecting on your organizational habits is an empowering process. It’s an opportunity to learn about yourself, acknowledge your strengths, and address areas for growth with compassion and intention. As you review your past year and set your sights on the next, remember that the goal isn’t perfection—it’s progress.

Here’s to a more organized, joyful, and fulfilling year ahead!

Optimizing Your Home Office or Study for a Productive Back-to-School

August 26, 2024 by Heather Filed Under: Kids & Family Organizing, Organize, Paper management, Productivity, Systems & Techniques, Tips & Resources 2 Comments

Keeping an organized home office or study area is hard when you’re tight on space. When papers are everywhere, you can never find something when needed, and the piles on your desk can be exasperating and overwhelming! Below, I’ve outlined seven steps to maximizing space in your home office or study area for a productive Back-to-School season.

Have a productive Back-to-School season in seven easy steps

1. Assess Your Space

Before rearranging furniture or buying new items, take a step back and assess your current space. The most common mistake people make when they try to get organized is running to the store and buying all the cute containers and systems before sorting through things. (That’s understandable because we see it everywhere these days!)

First, identify what’s essential and what’s not. You’ll need to sort through everything that’s in the space already. This might involve going through your books, papers, and office supplies to determine what you actually use and need.

2. Declutter

Decluttering is a crucial step in maximizing space. As you sort through each pile, stack of paper, or box of clutter, use boxes or bags to create categories like trash, recycle, keep, and donate.

I recommend eliminating as much paper as you can. With more and more online information, we no longer need as much paper as we used to. Be sure to shred anything with sensitive information.

The bottom line? Remove items that no longer serve a purpose or can be stored elsewhere.

~ Expert Tip ~ Stay Focused!
It’s easy to get off track when you come across things that belong elsewhere in your home. Instead of walking around and getting distracted in other rooms, keep a box nearby labeled “Elsewhere” or “Other Rooms” and place things that don’t belong inside. This helps you remember to take care of it later but keeps you focused on the space.

3. Consider Your Preferences

Do you like everything tucked away and streamlined? Or do you need to see certain things for fear of “out of sight, out of mind” problems?

It’s important to consider how you operate before you set up any space. There’s no ONE way to organize! (Darn, right?!)

What works for one person might be the wrong approach for another, so you must consider what works best for you and your habits.

4. Create Zones

Whether you have an entire room or a small corner to work with, it’s important to create zones in your space.

Room Zones

If your home office or study area serves multiple purposes, such as working, studying, and relaxing, it is important to create distinct zones for each activity. This helps your brain transition between tasks and makes the space more functional. You can use rugs, furniture, or dividers to create different spaces in the room.

Category Zones

Within your workspace, you’ll need detailed categories depending on your needs. Think in categories like:

Office Supplies
Craft or Art Supplies
Active/To Do Papers or Activities
Archive Information (Documents to file or reference. Remember, only keep what you’ll use!)
Reference Information

Once you’ve established your zones, you can use containers to keep them within their categories.

A quick note about paper!

Paper management organization is a huge topic about which I’ve written multiple blog posts; you can find them here. After you’ve recycled or shredded what you can, set up a simple filing system—label categories based on how you would look for items when needed.

5. Use Your Space Efficiently

Sometimes, seeing what is missing in one’s home is difficult, but I often see underutilized space when working with clients.

Hanging shelves on walls, installing furniture that stores things efficiently, and hanging lights from above are just a few ways to save space if you’re working with a small area.

6. Consider Environmental Factors

It’s also important to consider environmental factors that impact your productivity.

How is the lighting? Does your space have any natural light? Could you move your desk closer to a window?
How is the airflow and air quality in your space? Do you need a fan, space heater, or air purifier?
Does the space represent you? Consider adding plants, candles, or decor to help you feel at ease in the space.

7. Maintain Organization, Tips for Staying Organized:

Once you’ve maximized your space, maintaining the work you’ve done is just as important. A clutter-free workspace feels great and improves productivity!

Daily Tidy-Up: Spend a few minutes tidying up your space at the end of each day. This prevents clutter from accumulating and prepares your space for the next day.
Use Containers: Drawer dividers, file organizers, and cable management solutions can help keep everything in its place. Labeling items also makes it easier to find what you need quickly.
Regularly Reassess: Every few months, take some time to reassess your space. As your needs change, so might your setup. Don’t be afraid to rearrange or reconfigure your space!

For more ideas and support for back-to-school organizing, you can find additional posts about tidying up for back-to-school and meal prep here.

______________

Maximizing space in your home office or study area is about making intentional choices that work for YOU.

By decluttering, creating zones, and using your space efficiently, you can make a space that supports your work or studies and inspires and motivates you. Good luck!

If you’re short on time and need help getting organized, contact me to learn how it works.

Until next time, Happy Organizing!

The Mental Health Impact of Clutter

May 16, 2024 by Heather Filed Under: Health, Organize, Organizing Projects, Productivity, Systems & Techniques, Tips & Resources, Wellness & Mindset Leave a Comment

Improve Your Mental Health – The Link Between Clutter, Stress, and Anxiety

Have you ever looked around your home and felt frustrated by the impact of clutter on your life? After all, stacks of paper on the counter, never-ending piles of laundry, and stuff covering every surface can feel overwhelming!

Certainly, you’re not alone. Clutter has become a major problem in our culture, and it’s even taking a toll on our emotional and mental health. You’ve felt it before, right? What impact can clutter around you have on your mind and well-being?

May is Mental Health Awareness Month, so I thought this would be the perfect time to discuss clutter’s impact on our mental health — and how organization can help!

“High stress prevents us from organizing our homes, but the clutter itself can also lead to stress.”

-NATALIE CHRISTINE DATTILO, PHD

The Impact of Clutter

It’s not just your friendly neighborhood organizer (Hi!) who says clutter has an impact on your mental health — research shows it, too. Studies have found that when someone perceives their home as cluttered, their cortisol levels increase. What’s cortisol? The stress hormone.

The key word, however, is ‘perceive’. Clutter weighs on people differently. To some, a stack of paper on the kitchen counter is organized. To others, it’s a taunting pile of agitation.

Understanding how you relate to clutter is the first step in identifying its impact on your mental health.

5-Step Solution to Clutter

Once you better understand your clutter’s impact on your well-being, it’s time to decide what to do about it. This varies for everyone, but there are a few universal steps I’d suggest you take.

Find Your Biggest Stressor

As we’re talking about mental health, I suggest pinpointing the space in your home that stresses you the most. Find the low-hanging fruit that will impact your daily life, like the entryway you go in and out of each day or the dining room table that’s always covered.
Start Small

Though you might find your overflowing garage or basement your most stressful space, those are huge projects. Instead, choose a smaller space that will allow you to see results immediately. Examples include a kitchen drawer, bedroom nightstand, or single shelf.
Set a Timer

You’d be amazed by how much better you feel after 15 minutes of decluttering. If you find you have more stamina, feel free to keep going. But remember that progress is better than perfect! (Because Perfect isn’t real:()
Sort Your Stuff

Starting in your small space, go through the items and decide what can be kept, tossed, donated, or recycled. Even in a small space, you’ll be amazed by how much you can go, and you’ll quickly feel a little lighter.
System Set-up

Systems sound big and complicated, but they can be simple, too! Hanging your keys on the same hook every single day is a system. Putting your shoes in the same spot when you get home is a system. Once you’ve sorted the items in your small space, put them back in a way that works for your habits. Think about how you use the space and decide whether items belong there. If they do, contain them in a way that can help you find them when you need them next.

Support and Resources

As with anything that feels overwhelming, it can help tremendously to have someone at your side along the way. I would love to support you through your organizing journey, but I understand there’s a time and place for everything. I’m here when you’re ready to declutter and organize. I’ve got other organizing posts about clutter and decluttering, so please also check those out.

Some professional organizers specialize in chronic disorganization, frequently related to neurodivergence. If you struggle with ADHD, hoarding, or other challenges, you may find the Institute for Challenging Disorganization (ICD) a helpful resource.

If you or a loved one needs additional mental health support or services, please visit the National Institute of Mental Health website for the resources listed.

Simple paper sorting

January 9, 2023 by Heather Filed Under: Organize, Paper management, Productivity, Systems & Techniques, Tips & Resources 1 Comment

Is your desktop often covered in piles of paper? After the holiday hiatus, many people return to work with new enthusiasm, but possibly also to a desktop covered in papers and projects that have been lingering. In another post, we identified three steps to get paper piles under control, but today, my focus is on helping you create a simple paper sorting system to get your desktop clutter under control! If you missed that post, please go back and spend about 30 min’s preparing for these next steps.

Here is how we will create a simple and successful paper sorting system.

First, we will identify what overwhelms us about paper piles (the how or why things are feeling out of control). In accounting for our mental state, it might be helpful to journal about what comes up for you! Next, we list the categories of files and papers we need to keep. Finally, we create a working space or staging area to spread our supplies and create a new system.

Many people suggest the first step to paper sorting is to gather all your papers in one place. I don’t start with this because I believe before we dive into paper sorting, we need to identify how we got here and where we want to be! I’ve written about setting intentions in several past posts. and I believe this is one of the most important steps to creating lasting changes. This step can be easy to overlook and seem unimportant, but it can make all the difference.

Setting our intention is a valuable part of creating successful and lasting change.

After we identify what is holding us back and intend to change things, we are ready to gather all our papers in our work area. This might be just your desktop to start with (baby steps are BIG steps).

Before you begin, consider how you want to organize your newly sorted papers. In a prior post, I go through several filing systems, including the Tickler, binders, and color coding. Before you commit to one filing system, take a look at some alternatives. This paper sorting process will work for any type of filing system! It also helps to think about how you store your digital files, mirroring systems can save you time when retrieving (or trying to remember) things.

*A quick note about shredding and sensitive papers. If you have a lot of papers to process at once, hold off on shredding and put papers to be shredded into a LABELED bag or box. If a piece of paper only has your name and address, you might want one of these excellent ID Blocker stamps to mark out your info and recycle it.

With all your supplies and your staging area set up, let’s begin sorting!

Gathering papers is like a treasure hunt. Don’t forget to look in the kitchen, bedroom (nightstand drawers or surfaces), dining room, office or den, and car!
Before sorting stacks (files or bags) into categories, list the categories you know you need. Your categories might be different than mine. The most important thing is to create a system that is easy to remember. Common filing mistakes I see are overly complicated or very vague systems. See this post to review your categories.
With your list of categories nearby, put each of your categories on a sticky note. If you come across a category you don’t have, just add another sticky note! If you come across papers and are unsure if they need a separate category, set them into an “undecided” area to review later. Don’t forget an “Action or To-Do” category and a “Delegate or refer to someone else” category if those will be helpful.
Pick up your first stack and sort it into recycle, shred, or one of your categories. If you have a lot of categories, set up hanging folders in an empty box or file drawer. I prefer to start with a blank slate and sort everything into a new filing system.

Sort for a set amount of time, and use time-blocking and an alarm. Remember to take breaks every 30-60 mins. Though I can’t advise on what specific papers you need to keep, a helpful retention guide is available on the IRS website. For anything related to taxes and finances, check with your accountant.

Consider going digital for information you can access online. If you’re not comfortable but want to try it out, pick one category like “Utilities” and convert each account to paperless and see how that goes! If you like it, convert additional categories, such as banking, investments, and insurance.

Once you’re through sorting paper piles, don’t forget to label your categories. You can get fancy with printed labels, use erasable labels, or just a sharpie. If your new files don’t fit into your existing drawers, you may want to set up additional file boxes for items you don’t need regularly (such as tax or other archive papers). There are some downright gorgeous file cabinets in various styles; check out my previous round-up here. Now that you have a fantastic system in place, maintain it daily or weekly so you don’t end up with a backload of piles again!