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SpaceCraft Studio Makeover

December 3, 2012 by Heather Filed Under: In the Studio, Organize, Organizing Projects Leave a Comment

This week’s makeover features a retail shop I worked with back in October.  This was a very fun job for me because it brings together my passions for organizing and crafting!  SpaceCraft Studios is a new craft shop and studio where locals can meet other creative people and make stuff!  The owner, Allison is already very organized but as you can imagine with any new business she was a little overwhelmed and re-organizing the supplies and storage in the back rooms were just not at the top of her priorities!  That’s when she enlisted me to help because she realized that things could quickly get out of hand and starting a new business with good systems in place sets the stage for future success!

SpaceCraft Studio Makeover

As both a craft store and a studio that offers classes there have been (and will continue to be) many donations of materials and supplies.  As these came in they began to pile up in the storage room.  Creating a system for this area was one of the biggest priorities so that future donations didn’t become overwhelming and un-useful. Without getting rid of anything (because there was an upcoming craft supply swap!) I sorted materials and supplies by category and re-organized how they were grouped and arranged in the space.   Adjacent to this space was a smaller area that was storage for tools and additional supplies.  Some items in this space were moved out and other tools (from other areas of the shop) were move into this area and re-organized.

[Even the tool boxes got a little makeover!]

The kitchen had become a catch all for a few categories that didn’t necessarily make sense there (tools).  These items were relocated to make more efficient use of the kitchen for entertaining supplies, food and storage related items like bags, jars and soap making supplies etc used for some classes.

Most of the organizing I did was “back of house” but I re-arranged/re-organized the resource library (available for students and customers to browse) to make room for a new shipment of product.  In this case I sorted books by craft category (sewing, knitting, paper crafting etc). I also worked on labeling some of the smaller already organized supplies in the studio space so that both customers and teachers can easily identify (and return) supplies as needed.

If you find it challenging to organize your craft stash maybe you will get a few inspiring ideas from this post and SpaceCraft Studios!

How do you like to organize your craft/art supplies?  If you have any tips or brilliant ideas to share please let me know.  For more craft supply organizing ideas I’ve got a great Pinterest Board!

 

Finding Electronic Files

November 9, 2012 by Heather Filed Under: Digital Organizing, Organize, Paper management, Productivity, Systems & Techniques, Tips & Resources 1 Comment

In my previous life as a Designer and Project manager, I witnessed a lot of different filing systems both electronic and paper.  Some of these were quite effective but many were very cumbersome and way too complicated.  Below, my take away is a system that I created based upon the best of everything I learned. I use this system across the board for all my files (on my computer, on paper and in the cloud- design-business-personal).

Having one simplified filing system that applies to all categories makes it simple to locate what you need wherever you need it.

Inside Level 1:: Broad Hierarchy based categories

You can see I have less than 12 folders that are logically divided by category.  These live in my main documents folder (which is where everything goes).

Simplified Filing Structure

Inside Level-2:: Sub Categories-Business folder (similar sub folders for other categories)

…again not many folders and I’m keeping categories broad but specific to help me quickly locate files.

Simplified Filing Structure

Inside Level 3::Detailed Categories (Year- ‘Clients’ folder)

This is where all client folders are kept by year.  I happen to keep my client folders alphabetically by last name but a numbering or other type of system would work equally well.

Simplified Filing Structure

Inside Level 4:: Sub-folders or loose files

These are the specific files I need to keep for each category, they could be monthly accounting based or whatever I may need for working files.

I use a very similar Hierarchy system for my email files.

In this case I keep emails (when needed) in Outlook folders. Level 1-Broad, Level 2-Sub Categories, Level 3-Detailed categories

Simplified Filing Structure

I hope this filing system overview gives you a few ideas of how you can simplify or re-arrange your computer filing systems.

What kind of computer filing systems do you? Are they simple or more complex than this?  I’d love to hear about them.

 

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Makeovers of This and That

August 13, 2012 by Heather Filed Under: Organizing Projects 1 Comment

Today’s just a few misc. makeover projects from both our move and clients.  The first is an example of a hall closet that contains some linens and a lot of “medicine closet” items that don’t fit into the bathroom.  We didn’t buy anything for this project, just sorted through what was there, relocated some items to other areas and switched things around into containers that were more functional for each type of item.

Makeovers of This and ThatWe relocated all the cleaning products to the kitchen that were spread between there and the hall closet.  This cleared up the whole top shelf for bathroom and linen related items.  We used appropriate sized containers to hold hand towels, wash cloths, extra personal care items, medicines, make up and first aid items. 

We were able to easily fit all the household cleaning supplies under the sink.  We utilized on container to hold products that could be taken room to room for cleaning in other areas of the house. Moving along to my own house, I fell in love with this chandelier in our Dining room immediately!  Unfortunately I don’t think it had ever been properly cleaned.  And by properly I mean dis-assembling it by removing each crystal and soaking them, wiping them with a soft cloth and brush to get off the years of grime.  This took me almost 4 hours and there are almost 350 crystals but what a spectacular difference it made!

Finally, this is our master bedroom before and after.  It’s a small room and we are not able to fit our one large dresser in here but everything else works well and I love the serene blue of these walls which is almost the EXACT shade of blue we had painted in our MD living room before we left.  I love this room!

  • Moving Monday::Kitchen Basics (hkpowerstudio.wordpress.com)

Moving Monday::Kitchen Basics

July 30, 2012 by Heather Filed Under: Organize, Organizing Projects Leave a Comment

We’ve finally landed in our new home.  It’s been a LONG haul and a very much anticipated transition with bumps and curves along the way that no one could have anticipated.  We’ve been “in” the house for just a week now and we are quickly coming to love it.

We feel very lucky to have found it, it’s pretty much exactly what we were looking for in a fantastic location.  After living in a house in MD that was big but still didn’t fit our needs and then not having any space of our own we feel like we’ve found just the right size which includes a new studio space for me to create art and textiles and a workshop for my husband’s tools and business.

Now to share with you some of what we’ve been doing in the house and some tips on organizing your way through unpacking.  Start with the basics!  Last week I mentioned some supplies to have on hand to make the transition easier but the next step should be to get your Bedroom(s), Bathroom and Kitchen set up.  These are the first areas I unpacked since I wanted to be able to really start using the space.  I got the clothes in the closets (removing all the wardrobe boxes from the picture), next came unpacking luggage into our dressers and linens and toiletries into the linen closet and bathroom.  With these practical things out of the way we could find clothes to dress and go about our normal routine.  May seem obvious but man did it feel great to put clothes into drawers and closets after living out of luggage for quite some time!  But I’ll share closet organization in another post…

Next I focused on the kitchen.  I had 20 boxes of kitchen, dining room and bar supplies!  We have a small house built shortly after WWII and the kitchen is a galley type with no pantry.  I have 1 curio and 1 china cabinet to fit all our non-essential dining items and I was quite concerned that I wouldn’t be able to fit it all in the cabinets!

Somehow I managed, with room to spare (not much).  I started by really thinking about how I would use each zone of the kitchen and since it’s not eat in I wanted the dishes and silverware to be easy to access from the dining room (which adjoins the kitchen).  I determined which items I wanted in each cabinet and drawer (roughly) and then started the process of unpacking and putting things away.  As I came across the inevitable items I’d forgotten about and didn’t yet have space for I set them aside on the dining room table.  I also mentally reserved space in certain spaces for these and other larger items as I worked through each box and cabinet.  Since I don’t have much counter space our microwave, toaster and mixer are the three items I knew I would have to keep out.  The rest of the small appliances went into the cabinets.

I had certain organizing pieces/tools I used that are flexible and can be made to fit various configurations, like baskets,  that hang from the shelves (below) and risers (above), these can be great help if you have tall cabinets and in some situations they can almost double your useable space.  I find that containing smaller items (like lids, spices, utensils etc) in baskets or bins makes the space easier to keep tidy and it makes it easier to grab what you need and return the rest without disrupting everything around.

Finally there were the cleaning supplies under the sink.  I wish I could tell you the name of this contraption that I used, I’ve had it for ages and the great thing is that the “shelves” snap in place and can be configured around pipes and other obstacles.  I’ve used it in the last 2 houses and it’s a great organizing tool (I’ll see if I can find it and post a link soon).

Overall I had to be flexible and re-think how I organized quite a few things since I use to have a pantry and a lot fewer drawers.  These cabinets are also much deeper than I was use to, which makes for extra storage but I will have to move things to get to the less used items.  That’s okay with me.  Each person has to customize their space to their needs and that’s the fun of organizing for me, finding a fit for each person’s specific needs and desires.

PS…I have no garbage disposal in this kitchen and that white bin on the top left is my compost bucket:) fits perfectly!

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Living like Gypsies

July 2, 2012 by Heather Filed Under: Organize, Organizing Projects, Systems & Techniques, Tips & Resources Leave a Comment

I haven’t said a whole lot about our move for several months now because we have been in a holding pattern.

We have been living like Gypsies, going from place to place…and were settled into a lovely furnished home temporarily for a couple more months.

We found it too difficult to search the real estate market and make the necessary new connections in a new city living an hour away so being in a temporary furnished place for a short period really allowed us to make the  get to know the city and get down to business.  Our time there came to an end yesterday and I will always have fond memories since it’s time spent really getting to know the city on foot and in person.

Living like Gypsies

Onward we move though and we packed it all up over the last few days for our final temporary stay before we settle into the new home we’ve found.  After looking for several months and at over 30 places (the rental market right now is extremely competitive!) we are VERY excited about this home, it has everything we are looking for and it’s in a fantastic location.  We are renting and we found a real estate agent who was super helpful but we also put the word out to anyone and everyone we know and scoured the papers and craigslist.  In the end, we found something through word of mouth. I’m now in the process of setting up all the utilities, TV, internet etc.  Next we will line up a truck for moving day and try to enlist whatever help we can get…it feels like we are down to the final stretch!

I have to admit that we have been lugging around so much (i.e. too much) stuff over the past 8 months living in various locations and taking trips back and forth to here and there…I have had my moments where I just wanted to toss it all out for a more simple life but I didn’t because as organized as I am, I love my stuff! 

After moving so much around for so long, I have learned to edit more quickly and more often.  I have many hobbies that require stuff like knitting, sewing, cooking, gardening, reading and more so I doubt I will ever be living like a superstar minimalist.

If you’ve ever lived somewhere temporarily with the majority of  your stuff in storage you probably know the feeling and you will have learned some valuable things about yourself before it’s all over.

  • I’ve learned how essential it is to keep things sorted and separated by category (in bags, boxes and bins).
  • I rely on keeping a somewhat regular routine and get good rest (because all this moving is exhausting).
  • I edit often and a bit more ruthlessly than I use to.
  • Most importantly I have learned to be flexible and make due with what I have where I am.
  • I also make a lot of lists and check and double check where I’ve put things, especially if its a very important item.
  • We travel with a portable file box and our fireproof safe box for certain important documents and valuables which gives me peace of mind (it’s really a scaled down version of my normal system).

Have you ever lived like a gypsy?  If so did you love it and what did you learn?

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